Privacy Policy

The protection of your personal data is important to us. You can expect that we will handle your data sensitively and carefully and that we will ensure a high level of data security.

This Privacy Policy applies to personal data that we have received from natural persons through various sources (customers, suppliers, business partners, websites, mobile apps, social media, etc.).

Contacts

Responsible Entity and Contact

The person responsible under the revised Federal Act on Data Protection (revDSG), the General Data Protection Regulation (GDPR), and other national data protection laws of the EU Member States as well as other data protection regulations is:

RADA Treuhand GmbH
Täfernstrasse 18
5405 Dättwil
Schweiz

Tel: +41 76 619 00 54; +41 76 841 00 54
E-Mail: info@rada-treuhand.ch
Website: rada-treuhand.ch

Collection and Processing of Personal Data

We process personal data particularly in the following categories of processing:

• Data from customers for whom we provide or have provided services.

• Personal data that we obtain indirectly from our customers during the provision of services.

• Data Collected When Visiting Our Website

• In other contractual relationships, e.g., as a supplier, service provider, or consultant.

• In applications.

• When we are required to do so for legal or regulatory reasons.

• When we take into account our duties of care or other legitimate interests – for example, to avoid conflicts of interest, money laundering, or other risks; to ensure the accuracy of data; to assess creditworthiness; to ensure security; or to protect our rights.

More detailed information can be found in the description of the respective categories of processing below.

Categories of Personal Data

The types of personal data we process depend on your relationship with us and the purpose for which the data is used. In addition to your contact data, we also process other information about you or persons in your environment—where, in individual cases, even particularly sensitive personal data may be affected.

Below you will find an overview of the categories of personal data we collect, each depending on the respective purpose of processing:

• Contact Information:
  (e.g., name, first name, address, telephone number, email address)

• Customer-Related Information:
  (e.g., date of birth, nationality, marital status, occupation, title, job designation, passport or ID number, AHV number)

• Risk Assessment Data:
  (e.g., creditworthiness information, data from commercial registers)

• Financial Information:
  (e.g., data on bank accounts)

• Mandate-Related Data (Depending on the Assignment):
  (e.g., tax data, articles of association, minutes, project information, contracts, employee data such as wages and social security contributions, accounting documents, information on beneficial owners, ownership structures)

• Website Data:
  (e.g., IP address, device information, browser data, details on website usage including analysis and use of plugins)

• Application Documents:
  (e.g., resume, work references)

• Security and Network Data:
  (e.g., visitor lists, access controls, data from network and mail scanners, telephone call lists)

To the extent permitted by law, we also obtain data from publicly accessible sources such as debt collection registers, land registers, commercial registers, press publications or the Internet. We also receive information from our clients, their employees, authorities, (arbitration) courts and other third parties.

In addition to the information you provide directly to us, the following data about you may also originate from third parties:

• Information from public registers or in connection with governmental and judicial proceedings,

• Information in the context of your professional functions and activities (for example, to conclude and process transactions with your employer),

• Data mentioned in correspondence and meetings with third parties,

• Credit reports and references,

• Information from your network (e.g., from family, advisors, or legal representatives) for the purpose of concluding or processing contracts (e.g., delivery addresses, powers of attorney),

• Data for complying with legal requirements, such as combating money laundering and enforcing export restrictions,

• Information from banks, insurance companies, distributors, or other contractual partners (e.g., regarding payments and purchases),

• Media and internet sources, where necessary in the given case (for instance, in the context of a job application),

• Furthermore, these may include information about your addresses, interests, sociodemographic characteristics (for example, for marketing purposes) as well as data on your use of our website (such as IP address, MAC address, device information, cookie data, visit times, pages accessed, features used, referring websites, and location data).

This detailed and earmarked collection of data helps us to provide our services in accordance with legal requirements and for your benefit.

Purposes of Data Processing and Legal Basis

Provision of Services

Within the framework of our mandate relationships with customers as well as other contractual relationships with business partners, we primarily process the personal data that we receive from them and other involved parties.

In terms of our customer's personal data, these particularly include:

• Contact Information:
  (e.g., name, first name, address, telephone number, email address, as well as additional details for making contact)

• Personal Information:
  (e.g., date of birth, nationality, marital status, occupation, title, job description, passport or ID number, social security number (AHV), and details of family circumstances)

• Data for Risk Assessment:
  (e.g., creditworthiness information, entries in commercial registers, sanction lists, information from specialized databases, and data from the internet)

• Financial Information:
  (e.g., information about bank accounts, investments, or shareholdings)

• Mandate-Related Data (depending on the respective assignment):
  (e.g., tax information, articles of association, minutes, employee data such as salary and social security details, accounting documents, and similar items)

• Particularly Sensitive Personal Data:
  These may include, for example, health data, information about religious beliefs, or information concerning social assistance measures—especially when we provide services in the areas of payroll processing or accounting.

The processing of this data is based on the following legal grounds:

• Conclusion or Execution of a Contract:
  Data are processed in the course of concluding, initiating, and enforcing the contract in the interest of the affected person (e.g., for consulting or fiduciary services).

• Fulfillment of Legal Obligations:
  For instance, when we act as an auditing body or are legally required to disclose certain information.

• Protection of Legitimate Interests:
  This includes administrative purposes, improving our service quality, ensuring security, risk management, enforcing our rights, defending against claims, and examining potential conflicts of interest.

• Consent:
  We also process data based on your consent, for example, to send you marketing information.

Indirect Data Processing from Service Provision

In the course of providing services to our customers, it can happen that we also process personal data that were not collected directly from the affected individuals or that concern third parties. These typically involve employees, contact persons, family members, or other individuals who, for various reasons, are connected to our customers or the affected individuals. We require this data in order to fulfill our contractual obligations to our customers. We receive the information either directly from our customers or from third parties commissioned by our customers. The affected third parties are informed by our customers that their data is processed for this purpose—referring to this Privacy Policy.

The data processed for individuals who are connected to our customers particularly include the following categories:

• Contact Information:
  (e.g., name, first name, address, telephone number, email address, additional contact details as well as marketing data)

• Personal Information:
  (e.g., date of birth, nationality, marital status, occupation, title, job description, passport or ID number, social security number (AHV), and family circumstances)

• Financial Information:
  (e.g., details about bank accounts, investments, or shareholdings)

• Mandate-Related Data (depending on the assignment):
  (e.g., tax information, articles of association, minutes, employee data such as salary information and social security details, accounting documents)

• Particularly Sensitive Personal Data:
  This may include data such as health information, details of religious beliefs, or information on social assistance measures—especially when we perform payroll processing or accounting services.

This data is processed on the following legal basis:

• Conclusion or execution of a contract:

  The data is processed in the course of the conclusion of the contract, the initiation of the contract and for the enforcement of the contract in the interest of the data subject (e.g. in the case of consulting activities or fiduciary services).

• Fulfillment of Legal Obligations:
  For example, when we act as auditors or are required by law to disclose certain information.

• Safeguarding legitimate interests:
  This includes administrative purposes, improving our service quality, ensuring security, risk management, enforcing our rights, defence against claims and examining potential conflicts of interest.

• Consent:

  We also process data based on your consent, for example, to send you marketing information.

Use of our website

In order to use our website, it is not necessary to disclose personal data. Nevertheless, our server collects certain user information each time it is called up, which is temporarily stored in the server log files.

This general data does not enable the identification of individual persons. Their collection is technically necessary to ensure the presentation of the website as well as its stability and security. This information also helps us to continuously improve the website and analyse its use.

In particular, the following data is collected:

• Contact information:
  (e.g. surname, first name, address, telephone number, email address)

• Other information:
  Information that you transmit to us directly via the website

• Automatically transmitted technical data and usage data:
  (e.g. IP address, UDI, device type, browser information, number of clicks, clicks on links, etc.)

This data is processed on the basis of the following legal grounds:

• Protection of legitimate interests:
  This includes administrative purposes, optimising our quality, data analyses and advertising our services.

• Consent:
  For example, in connection with the use of cookies.

Applications

You can submit your application for a position with us either by post or via the e-mail address provided on our website. Your application documents and all personal data contained therein will be treated with the utmost confidentiality, will not be passed on to third parties and will only be used for the purpose of processing your application. Unless you agree otherwise, we will return your application dossier to you after the process has been completed or delete or destroy it - unless there is a legal obligation to retain it. Your data will be processed on the basis of your consent, to fulfil the contractual relationship with you and within the scope of our legitimate interests.

We collect the following information in particular:

• Contact information:
  (e.g. surname, first name, address, telephone number, email address)

• Personal details:
  (e.g. profession, function, title and the name of your employer)

• Application documents:
  (such as letter of motivation, certificates, diplomas and CV)

• Assessment information:
  (e.g. assessments by HR consultants, reference information or results of assessments)

The legal basis for the processing of this personal data is:

• Safeguarding legitimate interests:
  (for example with regard to the recruitment of new employees)

• Your consent.

Suppliers, service providers, other contractual partners

If we conclude a contract with you so that you can provide a service for us, we process personal data about you or your employees. This data is required to communicate with you and to utilise your services. If necessary, we also check whether there is a potential conflict of interest in connection with our activities as auditors and ensure that no undesirable risks - for example concerning money laundering or sanctions - arise from the collaboration.

We collect the following data in particular:

• Contact information:
  (e.g. surname, first name, address, telephone number, email address)

• Personal details:
  (e.g. profession, function, title, name of employer)

• Financial data:
  (e.g. bank details)

This data is processed based on the following legal grounds:

• Protection of legitimate interests:
  This includes administrative purposes, optimising our quality, data analyses and advertising our services.

• Consent:
  For example, to avoid conflicts of interest, to protect the company or to enforce legal claims.

Tracking technologies

Our website uses cookies - small files that your browser automatically creates and stores on your end device (e.g. laptop, tablet, smartphone) as soon as you visit our site.

These files store information that is directly related to the device you are using. However, this does not mean that we directly learn your identity. Cookies are primarily used to make your use of our website more pleasant. For example, we use session cookies to recognise that you have visited certain pages - these are automatically deleted when you leave our site.

We also use temporary cookies that are stored on your device for a specified period. If you visit our website again, we recognise that you have already been there and can adapt your previous entries and settings so that you do not have to enter them again. We also use cookies to statistically record how our website is used and to optimise our offering for you. These cookies also enable us to identify you on your next visit and are automatically deleted after a defined period.

The collection and processing of this data using cookies is necessary for the aforementioned purposes. Although most browsers accept cookies automatically, you can adjust your browser settings so that either no cookies are stored or you are informed before they are stored. Please note, however, that completely deactivating cookies may mean that not all functions of our website are available.

Google Analytics

We use Google Analytics on our websites - a web analytics service provided by Google LLC, based in Mountain View, California, USA. Google Limited Ireland (‘Google’) is responsible for Europe. If you would like to deactivate Google Analytics, Google provides a corresponding browser plugin under this link.

Google Analytics uses cookies, i.e. small text files that make it possible to store specific, user-related information on your end device. This data allows Google to analyse the use of our website. If the information collected by the cookie - such as your IP address - is usually transferred to a Google server in the USA and stored there, we have integrated the command ‘gat._anonymiseIp();’ on our website. This anonymises IP addresses within the member states of the European Union and other contracting states of the European Economic Area so that no conclusions can be drawn about your identity. Only in exceptional cases will your IP address be transmitted in full to a Google server in the USA, where it will then be truncated. Google also reserves the right to link your IP address with other data. For the transfer of data to the USA, Google has undertaken to sign and comply with the EU standard contractual clauses.

Google Maps

We integrate Google Maps (API) from Google Inc. on our website (address: 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; responsible for Europe: Google Limited Ireland, ‘Google’). This service enables the display of interactive maps so that you can, for example, see our location and find us easily. As soon as you access the subpages in which Google Maps is integrated, usage information - such as your IP address - is transmitted to Google servers in the USA and stored there. This happens regardless of whether you are logged in to Google or not. If you are logged in, the data collected will be assigned directly to your account. To avoid this, please log out before using the website. Here too, Google stores the data collected as usage profiles and analyses them. For such data transfers to the USA, Google has undertaken to comply with the EU standard contractual clauses.

Social Media Plugins

We use social media plugins from third-party providers on our website, which you can recognise by the logos of the respective social networks - we currently use the LinkedIn plugin, for example. When you visit our website, your browser establishes a direct connection to the servers of the respective third-party provider so that content (such as YouTube videos) is transmitted directly to your browser and integrated into the page.

The transfer of data for the display of content, such as publications on Twitter, takes place regardless of whether you have an account with the third-party provider and are logged in. If you are logged in, the data we collect will be directly assigned to your account. If you activate the plugin, your information will also be published on the social network and displayed to your contacts. For the exact purpose and scope of the data collection as well as the further processing and use of your data by the third-party provider, please refer to the data protection information of the respective provider. These third-party providers store the information collected about you as user profiles and use it for advertising, market research and/or to customise their website - this also applies to users who are not logged in, to display targeted advertising and to inform other users about your activities on our website.

If you would like to prevent the data collected via our website from being assigned to your personal profile on the social network, please log out before visiting the relevant page. Alternatively, you can completely block the loading of plugins using specialised browser add-ons such as Ghostery or NoScript.